AI To-Do Sync Agent

I use 3 different apps and forget tasks.

Syncs tasks from email, calendar, and chat apps into one system. Auto-creates deadlines based on context (e.g. “meeting prep” due 1h before event).

Email APICalendar APIChat APITask ManagerNatural LanguageContext Analysis

Chat with AI Agent

Create an AI agent that monitors my email, calendar, and chat applications to automatically sync all tasks into one centralized system, with intelligent deadline creation based on task context and event timing.

Hi there! I understand you want me to create an AI agent that monitors your email, calendar, and chat apps to automatically sync tasks into one centralized system. To set this up properly, I'll need some information from you. First, which email service do you use - Gmail, Outlook, or something else?

I use Gmail for work and personal emails.

Perfect! For Gmail access, I'll send you a Google authentication link once we're ready to deploy. Now, what calendar application do you primarily use? Google Calendar, Outlook Calendar, Apple Calendar, or another service?

I use Google Calendar for everything.

Great, that makes integration easier since you're already in the Google ecosystem. What chat applications do you want me to monitor? For example, Slack, Microsoft Teams, Discord, Telegram, WhatsApp, or others?

I use Slack for work communication and WhatsApp for personal messages.

Got it. For Slack, I'll provide a Slack authentication link, and for WhatsApp, you'll need to provide your phone number. What's your phone number for WhatsApp access?

My phone number is +1-555-0123.

Thanks! Now, what centralized task management system would you like me to sync everything to? Popular options include Todoist, Asana, Trello, Microsoft To-Do, or Notion.

I'd like to use Todoist as my main task manager.

Excellent choice! I'll provide a Todoist authentication link for that integration. For the intelligent deadline creation, how much lead time would you typically want for different types of tasks? For example, meeting preparation tasks, project deadlines, or follow-up reminders?

I'd like meeting prep tasks to be due 2 hours before meetings, project tasks to have deadlines 2 days before the actual due date for buffer time, and follow-ups to be scheduled 24 hours after the original event or email.

Perfect timing preferences! For notifications, what's your preferred email address where you'd like to receive alerts about important deadlines and task updates?

Send notifications to sarah.johnson@gmail.com

Understood! How frequently would you like the system to scan for new tasks? I can set it to check every 15 minutes, 30 minutes, hourly, or at custom intervals.

Every 30 minutes should work well for me.

Great! Let me summarize what I'll set up for you: I'll create an AI agent that scans your Gmail and Google Calendar every 30 minutes, plus monitors your Slack workspace and WhatsApp messages. It will extract tasks using natural language processing, analyze context for intelligent deadline setting (2 hours before meetings for prep, 2 days buffer for projects, 24 hours for follow-ups), sync everything to Todoist, and send notifications to sarah.johnson@gmail.com. Does this sound correct, and do you want me to activate this automation?

Yes, that sounds perfect! Please go ahead and activate it.

Excellent! I'm deploying your AI task monitoring agent now.

How it works

Monitoring: The AI agent continuously scans your email inbox, calendar events, and chat messages across all connected applications to identify actionable tasks and commitments.
Extraction: Using natural language processing, the system extracts task-related information from various sources, identifying key details like task descriptions, dates, priorities, and contextual clues.
Analysis: The context analysis tool examines each identified task to understand its relationship to calendar events, deadlines, and other commitments in your schedule.
Creation: The system automatically creates tasks in your centralized task manager, applying intelligent deadline assignment based on context (such as setting meeting preparation tasks to be due one hour before scheduled events).
Synchronization: All tasks from different sources are consolidated into one unified system, eliminating the need to check multiple applications and ensuring nothing falls through the cracks.
Notification: The agent sends email alerts for important deadlines and task updates, keeping you informed about your consolidated task list and upcoming priorities.

This agent is currently in development.

Want early access? Join the waitlist and be the first to test it.

Initial Reactions from Early Access Users 🌟🌟🌟🌟🌟

“ActlysAI completely changed how I approach my work. It’s like having a super-intelligent teammate who never sleeps.”

Jamie R., Beta Tester

“I tried ActlysAI during the first week of beta and was blown away. It helped me get clarity and save hours, instantly.”

Alex M., Product Manager

“Honestly, didn’t expect much, but ActlysAI nailed exactly what I needed. It feels like the future already landed.”

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Common Questions

An AI Agent is an automated system that can understand instructions, take action, and complete workflows across apps, tools, and blockchains without human input for each step.

ChatGPT gives you answers. ActlysAI Agents actually do the work for you, whether it’s monitoring wallets, sending follow-ups, or managing recurring tasks. No more copying and pasting between tools.

Not at all. You describe your workflow in plain language, and the AI builds and runs it for you. You can manage, edit, and improve workflows with zero technical skills.

Anything from sending sales emails and scheduling meetings to monitoring crypto wallets, claiming airdrops, syncing calendars, tracking expenses, and more. If it’s digital and repetitive, an AI Agent can likely do it.

We’re building integrations with web apps (e.g., Gmail, Slack, Notion, Google Sheets), SaaS tools (e.g., CRMs, marketing platforms), and Web3 services (e.g., Ethereum, Solana, Wallets, DEXs). Support expands weekly.

We don’t share your data. All API keys, credentials, and wallet info are encrypted and controlled by you. Agents only access what’s required for the tasks you assign.

Yes. You can deploy and manage multiple agents for different roles, for example, one for finance tracking, another for customer support, and a third for DAO governance monitoring.

Pricing is still being finalized. We plan to offer a free tier with basic usage, and paid tiers based on agent complexity, execution volume, and integrations.

We’re currently onboarding early users. Join the waitlist to get early access as new agents go live.